Department Of Environment or DOE (specifically Ozone Protection Zone, Air Division) was established to maintain and reducing Hydrochlorofluorocarbons (HCFC) production and consumption and contributing to Malaysia’s compliance with the 2013 and 2015 control targets under the Montreal Protocol which incorporates activities with emphases on:
• Implement Approved Permit (AP) systems by January 2013
• Establishment of AP for HCFC import Quota
• License re-exports of HCFC chemicals
• Implement Approved Permit (AP) systems by January 2013
• Establishment of AP for HCFC import Quota
• License re-exports of HCFC chemicals
Required to login via user
For new application click on menu Permit > button Apply > Permit Type : Import Permit > click Select
Application for import permit can be divided into four parts as follow:
- Import consignment details (1st page)
- Additional Details (1st page middle)
- Quota Details (1st page bottom)
- Import Items/Attachment details (2nd/end page)
This part is normally same for most OGAs.
Field that requires importer to filling are as below:
| OGA Name | Select DEPT OF ENVIRONMENT-NAT OZONE UNIT |
| Branch | Select Putrajaya |
| Consignor Details | Enter Exporter/Seller details (Click [search] to select Consignor list from Admin) |
| Congsignee Details | Default Importer details. (If registered more than one address - select address) |
| Agent Details | Fowarding Agent. (Optional for Trader Module, Default FA if login as FA Module) |
| Applicant Details | Importer authorise applicant. (Click [search] to select applicant list from Admin) |
| Mode of Transport | Select transportation mode e.g.; maritime-1 |
| Purposes | Select purposes of importing e.g.; Business |
| Country of Origin | Click [search] to select country of origin for imported item. |
| Place of Origin | Click [search] to select place of origin for imported item. (List of port auto populate according to country of origin selected) |
| Consigned From | Click [search] to select country of where the item consigned from. |
| Port/Place of Import | Select entrypoint/port e.g; PORT KELANG – MYPKG |
| Location | Select the local destination of the item e.g.; SHAH ALAM – MYSHA |
| Customs Station | Leave it to default |
| Trader Reference No. (optional) | User may enter any alpha-numeric reference. If data keyed to this field, user may able to view at column Trader Reference No. at View Permits (Menu - Permit) |
| Trader Remarks (optional) | Enter additional remarks to OGA if any. |
This part is additional requirement from OGAs.
Field that requires importer to filling are as below:
| Invoice No. | Enter commercial invoice number |
| Purchase Order No. | Enter purchase order number |
| Type of Container | Enter Type of container |
| Bill of Lading No. (BL) | Enter bill of lading (BL) number |
| Date of Import | Click on V (calendar) button to select date or manually enter date in format DD/MM/YYYY (Date of clearance) |
| Estimated Time of Departure (ETD) | Estimated Time of Arrival (ETD)Click on V (calendar) button to select date or manually enter date in format DD/MM/YYYY (Refer ETD on BL) |
| Estimated Time of Arrival (ETA) | Click on V (calendar) button to select date or manually enter date in format DD/MM/YYYY (Refer ETA on BL) |
Maintained by DOE.
Once completed above click Next button to proceed.
*Note: Button Save : to save application without proceed. Button Cancel: To cancel current data entry / application without save. All saved application will be "draft" status.
This part are import items and attachments .
Click Add button to insert item details. (Please ensure to turn off pop-up blocker setting).-
pop-up screen will display.
| Product | Click [search] to select available product. (Product listed maintained by DOE based on quota approved for the company) |
| Scientific Name | This field will auto populated based on product selected |
| Tariff Code | Click [search] to select tariff code. (Tariff code listed maintained by DOE based on quota approved for the company) |
| Tariff Description | This field will auto populated based on tariff code selected |
| Tariff Quantity | Enter imported quantity (number only) based on tariff UOM. (Quantity entered must not exceed quantity quota balance) |
| Tariff UOM | This field will auto populated based on tariff code selected |
| Unit Cost C.I.F (MYR) | Enter cost of cost, insurance & freight per quantity. (Amount entered must be equivalent to Malaysian Ringgit) |
| Total (MYR) | [Tariff Quantity] X [Unit Cost C.I.F (MYR)] |
| Quota Period | Click [search] to select from the Quota Allocation |
- Attachment : Scan and attach all required supporting documents.
| Invoice No. | Invoice. (* compulsory) |
| Purchase Order No. | Purchase Order. (* compulsory) |
| Form 9/Other Document | Form 9 or Other document. (* compulsory) |
| Stock Declarations | Stock Declaration. (* compulsory) |
| Letter of Credit (LC) | Letter of Credit. ( If any) |
Once completed click Submit to OGA button to submit application to DOE.
*Note: All application status can be check at menu Permit.